Call for funding proposals

• Capacity Building Applicant Guide
• Capacity Building Application Form (non-fillable)
• Capacity Building Budget Template
• Capacity Building Application Checklist

A virtual information session was offered for potential applicants to learn more about the funding opportunity and the application process.

Details: December 4, 2024, from 10:00 a.m. – 11:00 a.m.

Session complete. Thank you to everyone who attended.

• Non-profit Affordability Support Application (non-fillable)
• Non-profit Affordability Support Applicant Guide

A virtual information session was offered for potential applicants to learn more about the funding opportunity and the application process.

Session complete - thank you to everyone who attended.

The purpose of the Beltline Community Investment Fund (BCIF) is to invest in projects within the Beltline Area (click here for map) to support public realm infrastructure for current and future residents and to provide visitors with a quality public environment. BCIF was created in 2006 alongside density bonusing policies in the Beltline Area Redevelopment Plan (Bylaw 2P2006), implemented through Land Use Bylaw 1P2007 to facilitate and finance improvements to the Beltline Area.

BCIF leverages investments in projects on public lands or within public rights-of-way in the Beltline related to public realm improvements, including but not limited to:

• Public open space design, redevelopment or enhancement
• Streetscape design and improvements
• Implementation of urban design strategies and public art on public land
• Public open space acquisition

Through BCIF, approximately $2,500,000 is available for new capital projects that support public space improvements in the Beltline. The City of Calgary is currently looking for innovative, community-minded projects to access the fund and is calling for Letters of Intent (LOI) from interested organizations. The organizations that are selected to deliver the projects will be expected to align their projects with the Beltline Area Redevelopment Plans Part 1 and Part 2 and the Calgary Greater Downtown Strategy. A summary of the guiding principles in these three documents is available at this link.

Please review the following before submitting your LOI:

• Read the information on this webpage in its entirety
• Review the BCIF Resources for Organizations

Note that further information is available on the BCIF webpage.

LOIs will be accepted and reviewed on an ongoing basis. Organizations interested in applying for BCIF funding can submit an LOI to BCIF@calgary.ca.

If the project outlined in your LOI is accepted, you will be invited to the BCIF Application Process and asked to submit a full application. Full applications will also be accepted on an ongoing basis, however there will be set periods when applications will be reviewed by the BCIF Committee for funding decisions.

Reviews of full applications will take place by the following quarterly deadlines:

• March 25, 2024
  
• Jun 24, 2024
  
• Nov 25, 2024
  
• March 24, 2025
  

NOTE: The BCIF Letter of Intent process will remain open throughout the 2024/2025 year, unless fully subscribed.

Funding criteria

Projects must meet the following baseline criteria to be eligible for funding:

• Capital projects that fall into one of the following categories related to public realm improvements or enhancements:
  • Public open space design
  • Redevelopment or enhancement
  • Streetscape design and enhancements
  • Mobility improvements
  • Public realm projects enhancing City-owned building projects
  • Implementation of urban design strategies and public art on public land
  • Public open space acquisition
• Physically located within the defined Beltline area (link to map).
• Located on public lands or within public rights-of-way.
• Meets a demonstrated need in the Beltline community.
• Demonstrates support and connections with the Beltline community.
• Aligns with key City plans and policies that apply to the Beltline area including the Downtown Strategy, and the local area redevelopment plan.
• Meets all required City approvals for construction or fabrication before funding is released.
• A single project will only be considered for funding for two consecutive years, and then it is no longer eligible. Projects of a similar nature, but not the same, would be considered eligible.
• Projects that propose planning for capital projects may be considered eligible, including design competitions, conceptual design studies, consultancy services, and projects that support sustainable development and enhancement measures in the community.
• Be managed by a non-profit, society or other incorporated organization that has a demonstrated a proven track record of delivering projects of a similar nature.

The following types of projects are NOT eligible for funding:

• Operating costs not related to a capital project, for example, operating costs for activation, feasibility studies, or research projects.
• Projects that benefit only private interests.
• Anything a developer is already required to undertake as part of a development permit.
• Projects already funded for two consecutive years through BCIF.

BCIF is open to non-profit organizations, societies or other incorporated organizations that have demonstrated a proven track record of delivering projects of a similar nature and operating within Calgary’s city limits.

LOIs should be brief and provide high-level information. Please complete your letter including the information indicated below and submit it to BCIF@calgary.ca. The letter must be limited to two pages (information past two pages will not be considered).

The LOI should address the following:

• Organization name and contact information for project lead
• High-level overview of your project
• The experience your organization has delivering capital projects that would be eligible for this fund (refer to the Funding criteria section above)
• The demonstrated need(s) in the Beltline area your project will address
• How you will demonstrate support and connections with the Beltline community (for example, contacting community associations, Business Improvement Areas or other relevant community groups in Beltline)
• How the project will improve the public realm in the Beltline area  
• How the project aligns with principles of Calgary’s Downtown Strategy and the Beltline Area Redevelopment Plan 
• How soon you can implement the project and how long it will take to complete
• The supports, approvals, permits or permissions you need to receive before undertaking this project
• How you plan to measure the impact of the project
• How much funding you will be requesting for this project 

As you begin this LOI process, please keep the following eligibility requirements in mind. If you are invited to submit a full application, you will need to provide the following:

Organizational eligibility:

• Demonstrate your organization’s operational capacity, including sound governance, financial outlook, and the use of evidence-informed practices. 
• Demonstrate your organization’s ability to have the necessary infrastructure to support the project including securing a physical location for the project in the Beltline area. 

Program eligibility:

Proposed operational project plan demonstrates the following:

• Your ability to manage and deliver the project in the allocated time (up to 24 months from the time funding is received)
• Include who the project is aimed at (priority population groups), what will be done, where and how it will be completed, and when the project will take place
• Show how you plan to evaluate and measure the project impact 
• Demonstrate your plan for maintenance and lifecycle of the project

Note: You do NOT need to address these requirements now at the LOI stage. Relevant documents pertaining to these eligibility requirements may be required later in the full application process.

The City of Calgary will review LOIs on an ongoing basis. All applicants will be notified about the outcome.

Only if your request is successful will you be asked to submit a full application through the Funding Information Management System (FIMS). Organizations must access FIMS with a myID business account, which is a single sign-on approach used by businesses and organizations to access City services online. To register for a myID business account organizations should obtain a business ID number here, and then register their primary email address here. Finally, set up a myID business account by visiting myid.calgary.ca and using the business ID number and registered email address.

Due to the multiple steps required, organizations are encouraged to register for FIMS as early as possible.

Organizations may be asked to submit additional documents or answer questions to support the review and decision process.

Successful organizations will need to provide proof of Commercial General Liability (CGL) in an amount not less than $2,000,000 inclusive, with The City of Calgary as an additional insured.

If you have any questions or need support regarding FIMS, please email us at BCIF@calgary.ca.

Organizations will be required to report using the following accountability methods:

• Mid-term progress report
• Project-end report that details the program outputs and outcomes (due one month after project completion)
• A financial report of the project including submission of all receipts and invoices that detail project expenditures (due one month after project completion)

Please ensure your letter addresses the following:

• Organization name and contact information for project lead
• Provide a high-level overview of your project. 
• What experience does your organization have delivering capital projects that would be eligible for this fund?
• What demonstrated need(s) in the Beltline area will your project address?
• How will you demonstrate support and connections with the Beltline community? (for example, contacting Business Improvement Areas, Community Associations or other relevant community groups)
• How will the project improve the public realm in the Beltline area?  
• How does the project align with principles of Calgary’s Greater Downtown Strategy and the Beltline Area Redevelopment Plan?
• How soon can you implement the project and how long will it take to complete?
• What supports, approvals, permits or permissions do you need to receive before undertaking this project?
• How do you plan to measure the impact of the project?
• How much funding will you be requesting for this project?

Be sure to review the BCIF Resources for Organizations before submitting your letter of intent. 

Funding Information Management System (FIMS) is a secure, online platform for non-profit organizations to manage their organization's profiles, manage their reporting requirements, and apply for funding for social programs and services.

myID - An online service that provides citizens and business owners access to multiple City of Calgary services using a single account. A myID business account is required to access the Funding Information Management System (FIMS).

All questions about the Beltline Community Investment Fund call for Letter of Intent can be sent to BCIF@calgary.ca. 

How can interested organizations apply for funding?
Starting January 30, 2023 applicants can submit a Letter of Intent to BCIF@calgary.ca for potential projects. Details on the call for proposals are available at this link. Once the letters have been reviewed, eligible applicants will then be invited to submit an application through the Funding Information Management System (FIMS), which is a secure, online platform for organizations to apply for funding and manage their profiles.

If an organization is interested, is it worth submitting a Letter of Intent just to express interest?
Submitting a Letter of Intent is not recommended unless an organization already has a concrete project in mind.

What is the anticipated timeline for this funding opportunity? When are decisions made and funding issued?
The intake process for this fund will be ongoing, therefore interested organizations can apply at any time during the year, or until the fund is fully subscribed. However, applications will be reviewed by the BCIF Committee on a quarterly basis.

When is the Letter of Intent due?
Letters of Intent can be submitted at any time. Applications are reviewed on a regular basis so applicants should receive a response within two weeks of submission advising if their Letter of Intent was successful. Projects successful at the Letter of Intent stage will be invited to undertake a full application process. 

When will successful applicants receive funding?
Once a project has been approved for funding by the BCIF Committee, applicants will be informed within seven business days. Funding will be provided once the funding agreement has been signed.

Who and what kind of organization is eligible for this funding?
Applicants must be an incorporated organization, but not necessarily a non-profit organization. As per the Terms of Reference, projects must be "managed by a non-profit, society or other incorporated organization that has demonstrated a proven track record of delivering projects of a similar nature."

What kind of project is eligible for this funding?
Eligible projects must be capital projects that fall into one of the following categories related to public realm improvements or enhancements. Geographically, the projects must take place in the Beltline (click here for a map), but the applicant can be based elsewhere.

• Public open space design
• Redevelopment or enhancement
• Streetscape design and enhancements
• Mobility improvements
• Public realm projects enhancing City-owned building projects
• Implementation of urban design strategies and public art on public land
• Public open space acquisition

How is ‘public realm’ defined?
In the Beltline Area Redevelopment Plan, Section 6 entitled Public Realm Plan states: “The image of every city, especially inner city and downtown communities, is defined by the quality of its public realm – its streets, boulevards, public squares, parks, riverfronts, and public art – as well as the urban vitality and economic vibrancy that is generated and contained in the public realm.”

For further explanation about the public realm as it pertains to the Beltline, please refer to the Beltline Public Realm Plan, starting on page 46 within the Beltline ARP Part 1.

Is the call open to both new and existing projects?
Funding is available for new projects. Projects that are currently underway that meet the eligibility requirements can apply for funding for new expenses. Retroactive expenses are not eligible for reimbursement.

A project will only be considered eligible for two rounds of BCIF funding, after which it would no longer be eligible. Projects that are of a similar nature can also be considered eligible, as long as they are unique, distinct projects.

Can a new initiative have already started before we obtain the funding?
Funding cannot be retroactively applied to any project prior to the date a formal funding agreement between the City of Calgary and the fund recipient is signed.

Can an organization only apply once or multiple times?
An organization can apply multiple times, but projects already funded for two consecutive years through BCIF will be ineligible.

Would a project be considered ineligible if it obtains funding from multiple sources?
No – Pursuing other funding sources is encouraged if your project necessitates doing so. However, BCIF will not fund any expenses that are being paid for by another funder, or any expenses that have been incurred prior to the signing of a formal BCIF funding agreement with The City of Calgary. 

Why do applicants need permits before knowing if they will receive funding?
As per the BCIF funding framework in the Terms of Reference, The City of Calgary will need to see evidence that the appropriate permits and permissions from the asset owner are already in place before being able to commit funding to the project. These documents should be uploaded into the FIMS system.

What is the typical grant amount (or range) funded for this initiative?
There is not a set minimum or maximum for funding requests. The BCIF Committee has the authority to approve individual project grants of up to $200,000. For individual projects grants over $200,000, the Committee will work with Administration to bring recommendations to Council for consideration.

As a guideline, funding requests should scale appropriately to your proposed project as well as be within your current capacity and experience as an organization.

How much funding is available?
The current value of the fund is approximately $2.5 million, although it does not need to be fully subscribed.

Details of the fund are available here at calgary.ca/BCIF.

The Community Safety Investment Framework (CSIF) emerged through strategic work on mental health and addiction, ongoing community engagement about public safety, and feedback received through public consultations on systemic racism. The CSIF Terms of Reference guides investment in outcomes for Calgarians experiencing crisis, with the long-term outcome to improve the wellbeing of Calgarians through an equitable and effective crisis response system. 

CSIF is a collaborative effort between The City of Calgary, the Calgary Police Service and community partners to connect and identify ways to improve support for Calgarians in crisis due to mental or emotional distress, addiction, conflict, or a threat to their safety. CSIF supports Calgary's Mental Health and Addiction Strategy theme of staying safe by addressing gaps in:

• crisis services for individuals, their families, and support networks.
• outreach services.
• the crisis response system in Calgary, including any gaps in racially and culturally appropriate services.

Applicants can apply through the Funding Information Management System (FIMS) from Thursday, June 6, 2024 to Thursday, July 18, 2024 at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, 48 hours in advance of the application deadline.

Learn about how to obtain a myID business account and register for FIMS here. Alternate options to submit an application will be provided to organizations that encounter difficulties in accessing FIMS prior to the application deadline. Successful applicants will need to set up a FIMS account for payment and reporting purposes. 

Throughout the application period, questions may be directed to fundingproposals@calgary.ca.

Through this call for funding proposals, up to $6 million in funding will be available annually. Successful applicants will receive funding for up to two years (January 1, 2025, to December 31, 2026). There is no maximum or minimum amount that can be requested. However, the requested amount should be proportionate to the type of proposed activities and timelines.  

The goal of the Community Safety Investment Framework is to improve the wellbeing of Calgarians experiencing crisis by investing in programs and services that provide a primary or secondary crisis response:

• Primary Crisis Response: Providing immediate support to a person in crisis within the first 24 hours of reaching out for help. 
• Secondary Crisis Response: Providing coordinated access to immediate services (housing supports, psycho-social supports, etc.) as well as follow-up, with a focus on case management in the immediate aftermath of when the crisis has occurred.

Funds are available to support new and existing programs or initiatives which work to advance four priority outcome areas. These outcome areas were determined based on the evaluation of historical investments made through the Community Safety Investment Framework and to align with recommendations provided through Transforming Calgary’s Crisis Response System Research Report.

Outcome #1 – Improved crisis triage: programs and services that direct a person in crisis to get to the right service at the right time.

Program examples could include, but are not limited to:

• Programming that coordinates intake, triage, and dispatch for crisis services.
• Programming that provides services that eliminate barriers to calling for help in a crisis, especially for Black, Indigenous, Racialized, and diverse Racialized groups.  
• Programming that increases community understanding of who to call during a crisis.
• Sharing client information to improve coordinated crisis response and respond to client needs in a timely and responsive manner.

Outcome #2 – Increased availability of 24/7 non-emergency support and outreach services: crisis services and programs other than emergency services (Police/EMS/Fire) that are accessible 24 hours a day, 7 days a week. 

Program examples could include, but are not limited to:

• Programming that provides 24/7 access to non-emergency support and outreach services for crisis response services.
• Programming that provides trauma-informed care to a person in crisis with a commitment to establishing culturally appropriate services.
• Programming that coordinates with other crisis-serving organizations to maximize service availability.
• Programming that offers adequate transportation services to and from services and crisis facilities.

Outcome #3 – Increased access to community and peer support programs: crisis response programs that address gaps in services to Indigenous, Black, and diverse Racialized communities. 

Program examples could include, but are not limited to:

• Incorporating lived experience through peer support into the crisis response system.
• Delivering crisis response services in the language of choice for the person in crisis.
• A commitment to providing culturally and/or linguistically appropriate services with an integration of traditional health practices (e.g., an Indigenous Elder partnering with a clinician and a peer support worker; an integration of cultural healing lodges in programming, etc.). 
• Programming that demonstrates a commitment to connecting with, or programming that is led by Indigenous, Black, and diverse Racialized communities.
• Increasing training capacity (either to deliver or receive training) within grassroots organizations.

Outcome #4 – Integrated case management: crisis response services and programs that are collaborative, coordinated and client-centered, meeting the unique needs of clients/participants.

Program examples could include, but are not limited to:

• Increasing the capacity of information sharing to better serve a person in crisis.  
• Programming that directly supports the person in crisis with a plan to provide immediate access to needed support and immediate follow-up care within the first 30 days after the crisis has occurred.   
• Programming removes barriers for individuals with families, so a person in crisis has a safe place to send their children while they are receiving care. 

Collaboration

Collaborative and coordinated program delivery are two guiding principles of CSIF. By working with others, organizations can leverage a wider range of expertise and resources to inform change.

Organizations do not need to be part of a formal collaborative to be eligible to apply. However, applicants will be asked to demonstrate how their proposed program or service is integrated into the larger crisis response system.

Organizations that propose a collaborative approach are required to have a backbone organization (in this case the primary applicant and fiscal agent responsible for program and financial reporting) and list others operating in partnership. They are also required to identify the working structure of the collaborative and the systems they propose to coordinate, as well as any impact on service delivery.

CSIF Guiding Principles

Crisis response programs and services do not need to follow a specific approach or model to be eligible for CSIF funding. However, to advance an equitable and effective crisis response system, preference will be given to programs and services that are:

• Anti-Racist: Recognizing the existence of racism and taking active steps to name, challenge and eliminate it.
• Collaborative: Partnerships that improve the effectiveness and streamline the delivery of crisis response programs, including knowledge development and exchange.
• Coordinated: There is an integration of services across mental health and social service providers that address the multitude of crisis experiences.
• Equity-Based: Programming is culturally and racially responsive by reflecting people’s diverse needs, strengths, and social realities.
• Evidenced Informed: Preferences and experiences of individual people are considered alongside best practices, as supported by research, to inform program delivery.
• Person Centred: Diverse, barrier-free, service options rooted in community needs that are safe and welcoming.
• Transformative: Programs and services that bring marked change to crisis response in Calgary.
• Trauma Informed: Approaches that seek to better understand individual experiences, and ensure clients have a voice and a sense of belonging when receiving services.

Organizational eligibility

Funding is available to non-profit organizations with an elected volunteer Board of Directors, operating within Calgary’s city limits. Organizations must be registered under one of the following:

• The Alberta Societies Act
• The Alberta Companies Act
• The Canada Not-for-Profit Corporations Act
• The Canada Business Corporations Act
• A Private Act of the Legislature.

Organizations must be in good standing with The City of Calgary. Organizations with a previous, or existing, funding agreement must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.

Organizations must provide the following, in addition to their application:

• Certificate of incorporation
• Organizational bylaws
• List of Board of Directors
• Organization’s most recent provincial or federal annual return*.

*The annual return is not your income tax or registered charity annual information return, but a document that is submitted annually to either the provincial or federal government, depending on which Act your organization is registered under:

• Alberta society annual return (form REG3185);
• Alberta not-for-profit company annual return (form REG11322);
• Canada not-for-profit annual return (form 4022);

Only one of these documents needs to be submitted. If you are unsure what to submit, or you do not have an annual return, please contact us.

Program and expense eligibility

Funding is available for to support new and existing programs that focus on crisis response and/or outreach. Eligible programs or services must:

• Align with the CSIF Terms of Reference and Guiding Principles.
• Provide a primary or secondary crisis response.
• Advance at least one of the CSIF priority outcome areas.
  
• Integrate with the existing crisis response system.

An organization may submit more than one application; however, a separate application form must be submitted for each distinct program. Applications that request funding for multiple programs will be deemed ineligible. Program activities must begin as soon as funding agreement is signed.   

Eligible expenses include:

• Direct program expenses:
  • Program staff salaries and wages
    
  • Travel and parking
    
  • Materials and supplies
    
  • Other direct program expenses:
    • Technology purchased for the purposes of program delivery.
      
    • Rent or lease expenses for the space intended for delivery of activities conducted as part of the proposed program.
      
• Operational or administrative expenses:
  
  • Indirect or administrative expenses should not exceed 15% of the requested program funding.
    
• Contractual requirements:
  
  • General liability insurance
    
  • Financial audit expenses.

NOTE: The costs associated with obtaining insurance and completing audited financial statements should be included in the application budget, as these are eligible expenses.

Ineligible expenses include:

• Operational and administrative costs that exceed 15% of the program request.
• Capital expenditures, such as:
  
  • Land or buildings
    
  • Construction or renovation of a building
    
  • Motor vehicles
    
• Municipal property taxes and levies.
  
• Any payments to a member of a board or a committee.
  
• Fundraising events or campaigns.
  
• Entertainment and hospitality.
  
• Fines, penalties, or legal fees.
  
• Pre-agreement expenses.
  

For more eligibility information, see CSIF Eligible Expense Guidelines.

Collaboration eligibility

• The collaborative has evidence of a working relationship which would benefit from investment in new ways of working together. The collaborative has a backbone organization (in this case the primary applicant and fiscal agent responsible for program and financial reporting), and the roles of partners are clearly identified.
• Funds cannot be used to form the collaborative (for example: identifying partners, initial meetings) but can be used to enhance operating through staffing costs, convening costs and technology.
• Funded programs may run until December 2026, with the understanding that the collaborative may run beyond this period. No funding will be provided for ongoing maintenance, operation or staffing following the funding period.

Applications must be submitted online through FIMS, or approved alternative option, by Thursday, July 18, 2024, at 11:59 p.m. Late applications will not be accepted unless an extension is requested and approved, 48-hours in advance of the application deadline.

Step one – Before you apply

Prior to applying, organizations are encouraged to review this web page in its entirety, as well as the following documents:

• Community Safety Investment Framework Terms of Reference
• Transforming Calgary’s Crisis Response System Recommendations
• CSIF Eligible Expense Guidelines
• CSIF Applicant Guide
• Optional: Attend one of the scheduled Community Safety Investment Framework Information Sessions or watch the subsequent recording. You may register for an information session by clicking on the following links:
  • June 19, 10 – 11:15 a.m.  (Session complete)
  • July 4, 2 – 3:15 p.m. session (Session complete - click here to watch the recording)

Step two – Application

All eligible organizations must apply through the Funding Information Management System (FIMS). A non-fillable copy of the application form is available to review in advance of completing the application in FIMS.

Organizations that don't have a FIMS account must register before accessing an application. Organizations access FIMS with a myID business account, which is a single sign-on approach used by businesses and organizations to access City services online.

To register for a myID business account, organizations should obtain a business id number here, and then register their primary email address here. Then set up a myID business account by visiting myid.calgary.ca, using the business ID number and registered email address. Learn about how to obtain a myID business account and register for FIMS, and review the FIMS training modules.

Questions about accessing FIMS may be directed to fundingproposals@calgary.ca. Alternate options to submit an application will be provided to organizations that encounter difficulties in accessing FIMS prior to the application deadline. Successful applicants will need to set up a FIMS account for payment and reporting purposes.

Step three – Supporting documents

In addition to submitting your application through FIMS, the following documents should be uploaded in FIMS by the application deadline:

• Certificate of Incorporation
• Organizational Bylaws
• List of Board of Directors
• Organization’s most recent provincial or federal annual return.

Step four – After you have applied

The City of Calgary and the Calgary Police Service will review applications and make decisions by the end of September 2024. All applicants will be notified of the outcome of their application shortly thereafter. 

Applicants may be asked to submit additional documents or answer questions to support the review and decision process. 

Unsuccessful applicants may request feedback on why the application wasn’t successful and what could be done differently in the future. Requests for feedback should be sent to fundingproposals@calgary.ca. 

Disaggregated Data Collection

The application will include an optional section to gather disaggregated data in support of The City’s commitment to diversity, equity, inclusion, and anti-racism. Disaggregated data means data that can be broken apart or “disaggregated” so that relationships and effects on different categories of people and organizations can be seen. All questions in the section are optional and therefore do not need to be completed. Answers will not have an impact on the success of an application.

All applications submitted will undergo a fair and consistent review process. Applications will be reviewed by The City of Calgary and the Calgary Police Service. Other subject matter experts may be consulted as needed. Please note that requests for funding will likely exceed funds available, and therefore only the programs or initiatives that demonstrate the strongest alignment and potential for impact will be eligible.

Application assessment

All applications are screened to determine eligibility and completeness before proceeding to a full review. Applications that do not meet the following criteria will be removed from consideration:

• Application is received by the deadline, unless an extension is requested, and approved, 48 hours in advance of the application deadline.
• Application, including budget, is complete.
• Required supporting documents are provided by the deadline.
• Organization and proposed program meet eligibility requirements.  
• Organization is in good standing with The City of Calgary.

Organization assessment

• The organization demonstrates the ability to meet contractual requirements.
• The organization can implement the program as soon as the funding agreement is signed.
• The organization demonstrates a collaborative approach with other organizations and stakeholders (if applicable).
• If the organization is part of a collaborative, there is evidence of an existing working relationship which would benefit from additional investment (if applicable).
• If partnerships with other organizations are identified, they are named, and their roles are clearly identified (if applicable).  

Program or service assessment

• The program aligns with the CSIF Terms of Reference and Guiding Principles.
• The need for the program is clearly demonstrated.
• The program is not a duplication of existing programs or initiatives.
• The approach to primary or secondary crisis response is clearly articulated, including impacted populations.
• The program or service will advance at least one of the CSIF priority outcome areas during the funding term, with a clear outline of indicators.
• The program or service is integrated with the existing crisis response system.
• There is a clear fit between the program or service activities and the proposed budget.
• Funds are requested for eligible expenses.

Successful organizations must comply with the following contractual requirements:

• Provide audited and/or unaudited financial statements annually (see Reporting section).
• Carry adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured.
• Deliver programs with professional oversight and report on program outcomes (see Reporting section).
• Comply with provincial and federal statutes (e.g., labour codes, privacy legislation, human rights legislation, occupational health and safety legislation, etc.).
• Adhere to organization governance, accountability and service delivery requirements, including police clearance requirements for staff working with children and other vulnerable populations.
• Provide notice of significant changes in program design or outcomes.
• Seek approval for any deviations of approved budget items in excess of 10%.

NOTE: The costs associated with obtaining insurance and completing audited financial statements should be included in the application budget, as these are eligible expenses.

The successful applicant will be required to report using the following accountability methods. In the case of a proposed collaborative, the backbone organization (primary applicant and fiscal agent) is responsible for meeting all funding requirements, including program and financial reporting.

Program reporting

Program reports collect information on outputs, outcomes, clients/participants, contacts, partnerships, and success stories. Successful applicants will need to complete the following:

• A progress report covering the first six months of the program due Sept. 1, 2025.
• An annual report covering the first 12 months of the program due March 1, 2026.
• A program-end report covering the full 24-month agreement term due March 1, 2027.  

Organizations are required to report on the governance of their collaborative and coordination, and on the outcome(s) identified in their application as most aligned or relevant to their program. Each outcome area has pre-determined indicators that organizations may use. However, organizations may propose their own indicators. Proposed indicators may be quantitative or qualitative. Below is a list of indicators under each outcome area that organizations can use to measure the impact or success of their program:

Outcome 1 – Improved Crisis Triage: programs and services that direct a person in crisis to get to the right service at the right time.

Indicators:

• Number of calls or contacts your program was able to handle that did not require emergency services involvement (911, Police, EMS, Fire).
• Measurement of response time (e.g., number of calls responded within x minutes).
• Number of calls diverted from emergency services (CPS/EMS/Fire) to crisis support services.
• Organization has developed its own indicators.

Outcome 2 - Increased Availability of 24/7 Non-Emergency Support & Outreach Services: programs and services other than emergency services (Police/EMS/Fire) that are accessible 24 hours a day, 7 days a week.

Indicators:

• Number of hours of service expanded (breakdown of hours, nighttime, or daytime).
• Number of activities/initiatives that have been implemented with other programs to provide integrated services (data sharing, integrated case planning, etc.).
• Number of clients/participants accessing barrier-free crisis response services.
• Improved wait time by specific shift or timeframe and/or increased capacity for the system at certain timeframe (e.g., 24/7 text or online chat options).
• Organization has developed its own indicators.

Outcome 3 – Increased access to community and peer support programs: crisis response with an emphasis on programs that address gaps in services to Indigenous, Black, and diverse Racialized communities.

Indicators:

• Number of clients/participants served in culturally relevant services or supports.
• Number of clients/participants served through peer/lived experience support.
• Organization has developed its own indicators.

Outcome 4 – Integrated Case Management: crisis response programs and services that are collaborative, coordinated and client-centered, meeting the unique needs of clients/participants.

Indicators:

• Number of clients/participants whose unique needs are met through case management.
• Number of activities/initiatives that have been implemented with other programs to provide integrated services (data sharing, integrated case planning, etc.).
• Median time (hours or days) spent managing a client case with other partners.
• Organization has developed its own indicators.

Financial reporting

To ensure funds are expended as approved, organizations must report on how funds were utilized in the following ways:

• an annual unaudited program financial statement showing revenues and expenses of program funds in the previous calendar year (Jan. 1 to Dec. 31) signed by two officers of the organization with signing authority; and
• an annual audited financial statement for all operations of the organization.

Programs that receive over $250,000 per program annually will also be required to submit:

• an audited program financial statement showing revenues and expenses of program funds covering the full 24-month agreement term.

Failure to meet reporting requirements may result in termination of the funding agreement and impact future funding eligibility.

Annual return – Registered nonprofit organizations must file an annual return to the provincial or federal government, depending on how they have been incorporated. This is not the return that is submitted to the Canada Revenue Agency. Returns verify your organization’s information and maintain its active status as an incorporated body. We use this information to verify organizational details and status.

Certificate of Incorporation – An organization can be incorporated under federal, provincial, or territorial statutes. Certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority.

Collaborative – Organizations working together in a manner that includes some or all of the following components: partners, backbone organization, communication, activities, shared outcomes, and a common agenda. For the purpose of this funding call, a collaborative is defined as a group of organizations working in partnership towards a shared goal of improving the effectiveness and streamlining the delivery of crisis response programs, including knowledge development and exchange.

Coordination – Integrating services, programing or procedures with another or multiple Calgary-based agencies with the goal of maximum effectiveness and efficiency for clients and resources. For the purpose of this funding call, coordination denotes an integration of services across mental health and social service providers that address the multitude of crisis experiences.

Crisis response – Refers to the immediate resources required by the individual experiencing a crisis, their families and/or support networks. 

Disaggregated data – Disaggregated data means data that can be broken apart or “disaggregated” so that relationships and effects on different categories of people and organizations can be seen.

Equity – Treating everyone with fairness by taking into account individual differences and social conditions. It means conditions are adjusted to meet people’s diverse needs, strengths, and social realities.

Evidenced-informed – Preferences and experiences of individual people are considered alongside best practices, as defined by evidence supported by research.

Indicator – A specific, observable, and measurable characteristic or change that shows the progress a program is making toward achieving a specified outcome.

Outcome – The change or benefit that result from the output produced. Outcomes involve tracking changes over time and identifying the specific contribution of the program or project to those changes.

Output – The action or item produced as a result of program or project activities. An example of an output would be the number of clients served by a program.

Outreach – Providing programs and services to those that are most isolated and vulnerable and may not otherwise access services. This may be in the community, the client’s home, or other settings. An outreach approach should increase access to crisis, mental health, and addiction services.

Person-centered – Diverse, barrier-free, service options rooted in community needs that is safe and welcoming.

Person in crisis – Refers to a person in need of immediate support due to mental or emotional distress, or a threat to themselves or others’ safety. 

Program – An ongoing activity or service offered by an organization that involves clients that benefit from their participation.

Trauma-informed – Approaches that seek to better understand individual experiences, and ensure clients have a voice and a sense of belonging within the system.

If you have any questions during or after this application period, please contact us.  This web page will be updated regularly to address submitted questions but will not include identifying information about the organization or individual.

If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more accessible and equitable, please contact us. We are committed to integrating the feedback when possible and providing rationale if we are currently unable to make the changes. 

All inquiries can be emailed to fundingproposals@calgary.ca.

Information about CSIF

• Community Safety Investment Framework Terms of Reference
• Calgary’s Mental Health and Addiction Strategy
• Transforming Calgary's Crisis Response System - Full Report
• Transforming Calgary’s Crisis Response System Recommendations

Call for funding resources

• CSIF Applicant Guide
• Sample CSIF Application Form (non-fillable)
• Sample CSIF Budget Template (non-fillable)
• CSIF Eligible Expense Guidelines

This section will be updated regularly to address questions that are submitted but will not include identifying information about the organization or individual.

Funding

1. How much funding is available?

Up to $6 million annually.

2. How much funding is available for each program or service?

There is no maximum or minimum amount that can be requested. However, the requested amount should be proportionate to the type of proposed activities and timelines.

3. When should eligible programs begin and end?

Funding is available for a two-year term (January 1, 2025, to December 31, 2026). Eligible expenses can only be incurred during the approved funding term, so applicants should plan for programs or initiatives to begin on January 1, 2025. While organizations can continue to operate programs or initiatives past December 31, 2026, no CSIF funding is guaranteed past this date.

4. Will successful applicants receive the full amount they request in their application?

Successful applicants may not receive the full amount they request. The amount of funding will depend on various factors, including the alignment between the proposed program, CSIF outcomes, and the availability of funds.

5. Can applicants submit more than one application?

Yes, organizations may submit more than one application for distinct programs or initiatives.

6. Can applicants combine multiple programs into one application?

No, a separate application is required for each program or initiative.

Eligibility

7. Do applicants need to be registered as a charitable organization through the Canada Revenue Agency?

No, charitable status is not required to be eligible for CSIF funding. Funding is available to registered non-profit organizations with an elected volunteer Board of Directors operating within Calgary’s city limits.

8. Do organizations need to have received CSIF funding in the past to be eligible?

No, all applicants who meet the eligibility criteria are welcome to apply. All applications will be assessed equally.

9. Do organizations need to be a certain size or have been established for a certain amount of time to be eligible?

CSIF funding is available to different types of organizations, including grassroots, equity-led and mainstream organizations. Organizations will need to demonstrate subject matter knowledge and experience in providing crisis response services and the ability to implement the proposed program or initiative upon signing the funding agreement. See the Eligibility and Assessment section for more information.

10. Do applicants need to partner with other organizations to be eligible?

Organizations do not need to be part of a formal collaboration to be eligible. However, applicants will need to demonstrate how the proposed program is integrated into the crisis response system. This means showing how you will use a person-centred approach to assess, plan, facilitate, and coordinate care for people experiencing a crisis.

Organizations that propose a collaborative approach are required to have a backbone organization (in this case, the primary applicant and fiscal agent responsible for program and financial reporting) and list others operating in partnership. They are also required to identify the working structure of the collaborative and the systems they propose to coordinate, as well as any impact on service delivery.

11. If organizations currently receive CSIF funding, do they need to reapply?

If an organization’s CSIF funding term ends on, or before, December 31, 2024, they must reapply if they wish to continue to receive funding. This does not guarantee funding will be provided, as all applications will be assessed equally.

12. Can organizations apply for the same programs that currently receive CSIF funding?

Yes, organizations may apply for funding for their programs that currently receive CSIF funding. They may also submit applications for different programs or initiatives.

13. Will preference be given to programs that already receive CSIF funding?

No, all applications submitted will be assessed in the same manner.

14. Are administrative costs an eligible expense?

Administrative support for the delivery of a program is eligible. For this funding opportunity, indirect or administrative expenses should not exceed 15% of the program funding requested. Funding applications that include requests beyond this threshold may not be approved.

How to Apply

15. Is there an opportunity to meet with The City of Calgary to discuss eligibility or the application process?

Due to the volume of requests, we are not able to meet individually with organizations. Organizations are encouraged to send questions to fundingproposals@calgary.ca and every attempt will be made to respond within three business days.

16. How many applications can be submitted from one organization?

There is no limit to how many applications an organization can submit. A separate application is required for each program or initiative.

17. How does an organization access FIMS?

You may log into FIMS using this link. Organizations will access FIMS through a myID business account. A myID business account is a single sign-on approach businesses and organizations use to access City services online.

18. How does an organization create a myID business account?

To create a myID business account, your organization must have a business ID number and a primary email address registered with The City. If you have both, visit this link. Once registered, an activation code and link will be emailed to the registered business's primary email address.

19. How does an organization get a business ID number?

Organizations can register for a business ID number online or by calling 403-268-5311 to register over the phone. When you register, you will also be asked to provide a primary email address. You will need this primary email address — along with your Business ID number — to create your myID business account.

20. How does an organization register its primary email address?

Your primary email address should belong to an authority in the organization that can accept and/or reject business-related requests. You can register your organization’s primary email address online or by calling 403-268-5311.

21. Once an organization has a myID business account, what is the next step in accessing FIMS?

Visit the FIMS website and log in using your myID username and password. Upon your first login, you will be asked to answer questions about your organization and agree to the FIMS terms of use.

22. Where can the application be found in FIMS?

There are several tabs on the left-hand side of the FIMS landing page. To start a CSIF application, choose the ‘Available Funding’ tab. Click the ‘Apply for this funding’ button to begin the application. Once you begin filling out an application and hit the save button — the application will be moved to a different section of FIMS. Go to the 'Applications' section to access applications you have saved but haven’t submitted. Go to the ‘Available Funding’ section to start a new application.

23. What do the different columns in the budget section mean and what should go in each?

Refer to the CSIF Budget Template for information on how to complete the budget section of the application.

24. Do organizations need to submit anything other than the application itself?

In addition to the application, organizations should upload a copy of the following documents: Certificate of Incorporation, organization bylaws, list of Board of Directors, and their most recent provincial or federal annual return. If you have uploaded these within the last 12 months, there is no need to do so again. In the case of a proposed collaborative, these documents are required from the backbone organization (primary applicant and fiscal agent) only.

25. What is an annual return, and why are you asking for it?

Registered nonprofit organizations must file an annual return to either the provincial or federal government, depending on how they have been incorporated. Returns verify your organization’s information and maintain its active status. We use this information to verify organizational details and status.

Assessment

26. Are funded organizations required to submit organizational and program financial statements?

Yes, all organizations that receive CSIF funding are required to submit:

• an annual unaudited program financial statement showing revenues and expenses of program funds in the previous calendar year (Jan. 1 to Dec. 31) signed by two officers of the organization with signing authority; and
• an annual audited organizational financial statement for all organization operations.

Programs that receive over $250,000 per program annually will also be required to submit an audited program financial statement showing revenues and expenses of program funds covering the full 24-month agreement term.

Failure to meet the financial reporting requirements may result in termination of the funding agreement and impact future funding eligibility.

In the case of a proposed collaborative, the backbone organization (primary applicant and fiscal agent) is responsible for meeting all funding requirements, including program and financial reporting.

27. What is the difference between an unaudited and an audited financial statement?

Unaudited financial statements are typically prepared by either the organization’s board treasurer or a staff member responsible for overseeing the financial operations of the organization. It would include all revenue and expenses and must be signed by two officers of the organization with signing authority.

Audited financial statements contain the same information, however they are completed and signed by a Chartered Professional Accountant who is independent of the organization. This ensures the information is accurate and factual.

On November 22, 2023, Council approved new investments to build strong community connections through Asset-Based Community Development (ABCD), as part of The City of Calgary’s service plans and budgets adjustment process.

The ABCD approach focuses on community strengths to better equip Calgarians to create local opportunities and to meet their shared objectives in their communities. Residents gain access to additional resources to increase community-level skills, strengthen social connections, and in turn enhance their sense of belonging and civic participation.

An Asset-Based Community Development approach to building connected communities will be advanced through the Building Connected Communities project. The new investments will be allocated in two separate categories, each with its own criteria and application form:

Building Connected Communities - Project Implementation – Funding is available for an applicant to provide capacity building to community-based organizations on Asset-Based Community Development and implement a Community Connector project.

Building Connected Communities - Developmental Evaluation – Funding is available to collaborate with The City of Calgary and the organization leading the Building Connected Communities Project Implementation, to evaluate and report on the impact of the project. This will include the development of Calgary-specific outcomes and measurements, support for continuous improvement efforts, and recommendations for project sustainment.

Please note that each category has its own section on the Call for Funding Proposals webpage. If you're interested in learning more about the Building Connected Communities – Developmental Evaluation project, please read below.

If you're interested in learning more about the Building Connected Communities - Implementation project, please click here to be directed to the page. 

Applications will be accepted through Microsoft Forms from Thursday, May 9, 2024, to Thursday, June 20, 2024 at 11:59 p.m. Successful applicants will be later invited to submit their approved application on  Funding Information Management System (FIMS).

Late applications will not be accepted unless an extension is requested and approved. To request an extension, email fundingproposals@calgary.ca, and indicate the rationale for the request.

Up to $100,000 is available for the project beginning in the Fall of 2024.  

The City of Calgary would work alongside the successful applicant to monitor and support the developmental evaluation process.

Building Connected Communities - Developmental Evaluation

Asset-Based Community Development is a dynamic approach to community development that focuses on leveraging local assets, strengths, and resources to address community needs and promote strong communities.

Funding is available for an applicant to collaborate with The City of Calgary, and the organization implementing the Building Connected Communities Project, to evaluate and report on the Connected Communities initiative. This will include the development of Calgary-specific outcomes, support for continuous improvement efforts, and recommendations for project sustainment.

Through collaborative efforts, this project seeks to leverage existing community assets to:

• enhance residents' capacities,
• foster social connections; and
• promote civic engagement.

Other outcomes may be identified through the developmental evaluation.

The Building Connected Communities Developmental Evaluation will support ongoing implementation of the Asset-Based Community Development by:   

1. The organization implementing the Building Connected Communities Project. This will include promotion, implementation, capacity building and the work of Community Connectors project; and
2. The City of Calgary and its efforts to build capacity of relevant City services working in community to utilize an Asset-Based Community Development approach. 

Applicant Eligibility

• This category is open to non-profit organizations, businesses, consultants, and academic institutions that are incorporated and registered to operate in Alberta. 
• Applicants must be in good standing with The City of Calgary. Applicants with a previous, or existing, funding agreement must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
• Demonstrated experience in developmental evaluation is required.
• Experience in or knowledge of community building and/or capacity building service delivery is required.
• Applicants must have the operational and financial capacity to implement the proposed initiative.
• Applicants should have knowledge of, and connections to, communities that have historically and/or presently experience exclusion and discrimination; and
• Demonstrated knowledge and/or experience with Asset-Based Community Development is an asset, but not required.

Project Eligibility

• The project is aligned with the objectives of the fund. Proposed outcomes may include heightened knowledge sharing, leadership development, stronger social ties, fostering a sense of belonging, bolstering civic engagement, promoting community economic growth, and mitigating crime.
• The requested amount is proportionate to the proposed activities.
• Demonstration that activities can begin as soon as funding agreement is signed.

Expense Eligibility

 Funding can be used for:

• Personnel costs.
• Consultant fees.
• Transportation within city limits only.
• Materials & supplies.
• Access to technology.

The developmental evaluation will run concurrently with the implementation project described above and may run until Q1 2027 (depending on the project start date). No funding will be provided for ongoing maintenance, operation or staffing following this period. 

Ineligible expenses

Funding cannot be used for:

• Operational and administrative costs beyond those related directly to the proposed project.
• Municipal property taxes and levies.
• Any payments to a member of a board or committee.
• Fundraising events or campaigns.
• Fines, penalties, or legal fees.
• Pre-agreement expenses: Expenses incurred before the beginning of the agreement term.
• Any costs required to sustain an applicant that do not relate to direct service delivery under the project.
• Capital expenditures: Expenses related to the purchase, construction, renovation, or depreciation of significant capital assets such as:
  • Land or buildings
  • Construction or renovation of a building
  • Motor vehicles

For more eligibility information, see the Eligible expense guide document.

Step one – Before you apply:

Review the content of this webpage in its entirety, as well as the following documents:

• Asset-Based Community Development Toolkit.
• Eligible expense guide.
• Application checklist.
• Optional: Attend one of the scheduled Building Connected Communities Information Sessions or watch the subsequent recording. You may register for an information session by filling out this form: Building Connected Communities Information Session

Step two – Application:

Submit your application by completing the Microsoft Forms below:

Microsoft Forms – Building Connected Communities Developmental Evaluation Project

For reference, an unfillable application form is available in the Resource section.

In addition to submitting your application through Microsoft Forms, the following documents should be emailed to fundingproposals@calgary.ca by the application deadline:

• Organization’s Certificate of Incorporation.
• A detailed project budget, using the following template: Building Connected Communities Developmental Evaluation Budget Template is available for use. Ensure that your budget aligns with the funding amount requested and provides a clear breakdown of how the funds will be utilized.
• Sample of your previous developmental evaluation work for reference (no more than five).

If you have questions during this application period, contact us at fundingproposals@calgary.ca.

Step three – After you have applied:

All applicants will be notified of the outcome of their application by the end of August 2024.

Applicants may be asked to submit additional documents or answer questions to support the review and decision-making process.

Unsuccessful applicants may request feedback. Requests for feedback should be sent to fundingproposals@calgary.ca. 

All applications submitted will undergo a fair and consistent review process. The City of Calgary will review all funding applications. Other subject matter experts will be consulted as needed. Applications will be assessed in the following areas:

• Applicant and proposed initiative meet eligibility requirements.
• Application is received by the deadline – late applications will not be processed unless an extension has been approved.
• Application is complete - partial applications will not be processed.
• Applicant and proposed project align with the objectives of the fund and category.
• Use of evidence-informed best or promising practices in developmental evaluation.
• Requested amount is proportionate to the proposed activities.
• Demonstration that activities can begin as soon as a funding agreement is signed and continue until after the conclusion of the implementation project.

The organization receiving the Building Connected Communities Developmental Evaluation funding will be expected to access and submit their approved application through the Funding Information Management System (FIMS).  

FIMS is accessed through a myID business account. A myID business account is a single sign-on approach used by businesses and organizations to access City services online. Information on FIMS, and how to access the system, and FAQs, and be found on the FIMS resource page.

Questions about accessing FIMS may be directed to fundingproposals@calgary.ca.

The organization will collaborate with The City of Calgary and the organization leading the Building Connected Communities Implementation Project. This may include, but is not limited to, the provision of insights, observations, and reflections on the project's delivery. The organization will be expected to engage proactively, offering feedback, recommendations, and collaborative solutions to address emerging challenges and capitalize on opportunities for improvement.

Successful applicants must also comply with the following contractual requirements. These include, but are not limited to:

• Carry adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured.
• Deliver projects with professional oversight and report on project outcomes (see reporting section).
• Conduct business in accordance with provincial and federal statutes (e.g., Labour codes, Privacy legislation, Human rights legislation, Occupational Health and Safety Act).
• Publicly acknowledge City of Calgary funding.
• Report on, and provide notice of, significant changes to project expenses or project outcomes.

The successful applicant will be required to report using the following accountability methods.  A payment disbursement schedule will be confirmed during the contracting phase, based on the completion of specific deliverables.

Project reporting

• Periodic progress reports are required (2 to 4 reports annually). Details will be outlined in the funding agreement.
• An annual report documenting the progress and impact of the first 12 months of the project.
• A project end report due Q1 2027 detailing the project outcomes and impact of the agreement term; in addition to creating a mutually agreed-upon evaluation framework and the corresponding data collection instruments for future use. Recommendations for sustainment of the project and the advancement of an asset-based community development approach in Calgary are also required.

Financial reporting

The successful applicant will be required to submit financial reporting to demonstrate that funds were used as intended. This may include the submission of financial statements, receipts, or invoices that detail project expenditures. Specific financial reporting requirements will be communicated upon confirmation of funding.

Asset-Based Community Development
Is an approach to community development that looks for and starts from people’s gifts and strengths (assets). These assets equip people to create local opportunities and respond to needs and challenges in their neighbourhoods. ABCD goes beyond any individual’s gifts or particular group’s strengths to consider how these may come together to achieve shared objectives (Adapted from: Tamarack Institute (2019). Guide: Asset-based community development at a glance).

Certificate of Incorporation
An organization can be incorporated under federal, provincial, or territorial statutes. Certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority.

Community
A community is a group of people that interact and support each other, and are bonded by shared experiences or characteristics, a sense of belonging, and often by their physical proximity. Examples include, but are not limited to, communities of geography, race, culture, religion, ability, sexuality, and experience (Adapted from: Cobigo, V., Martin, L., & Mcheimech, R. (2016). Canadian Journal of Disability Studies, 5(4), 181-203.).

Community-based organization
Non-profit, non-governmental, or charitable organizations that represent community needs and work to help them. Community-based organizations may be associated with a particular area of concern or segment of the community.

Community Connector
A Community Connector is a community leader who engages and connects with their neighbours to learn about their community, identify local interests and needs to support community building ideas. An important role of Community Connectors is to identify local assets and skills and mobilize their networks to create opportunities for knowledge sharing.

Community Development
The practice of building connections and capacity with people so they can work together on common issues and opportunities.

Developmental Evaluation
Developmental evaluation is defined as an evaluative approach utilized primarily in dynamic and innovative contexts. This method emphasizes ongoing learning and adaptation to support the development and improvement of programs, projects, or interventions. Rather than providing summative findings, developmental evaluation aims to generate real-time feedback to inform decision-making and promote innovation. It involves close collaboration between evaluators and program partners to co-create knowledge and strategies for achieving desired outcomes in complex and evolving environments.

Evidence-informed
Practices that are person-centered, meaning the preferences and experiences of individual clients are considered alongside best and promising practices.

Intersectionality
A framework for conceptualizing a person, group of people, or social problem as affected by several discriminations and disadvantages. An intersectional approach considers the historical, social, and political context and recognizes the unique experience of the individual based on the intersection of all relevant grounds. It considers people’s overlapping identities and experiences to understand the complexity of prejudices they face.

Outcome
The results of program operations or activities; the effects triggered by the program. 

How much funding is available?

Up to $50,000 is available annually for a 24-month term (for a total amount of $100,000), beginning in the fall of 2024.  

When will applicants be notified if their application was successful or not?

All applicants will be notified of the outcome of their applications by the end of August 2024.

When will successful applicants receive their funding?

If successful, applicants will receive a funding agreement that must be signed and returned to the City of Calgary alongside proof of adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured. Once this is received, a payment disbursement schedule will be confirmed during the contracting phase, based on the completion of specific deliverables.

Do applicants need to submit anything other than the application itself?

In addition to the application, applicants should email:

• project budget
• a copy of their Certificate of Incorporation
• samples of your previous developmental evaluation work for reference (no more than five)

What neighbourhoods have community social workers?

You can see the map and list of Community Social Work.

In the application stage, does the Microsoft Forms automatically save my answers to the application questions? Can I return to complete it later?

The form does not automatically save your progress, so it’s important to complete it in one sitting to avoid losing any information. We recommend using the unfillable form available in the resources section of the call for funding webpage. This will allow you to review all the questions and record your answers ahead of time. Once you have gathered and finalized all your responses, you can then enter your answers into the Microsoft 365 form in one go. This way, you can ensure that your work is saved and submitted without any issues.

Can I apply if I am part of a community that would like to host a community connector?

This call for proposals is for a ‘backbone’ organization that will implement the community connector and capacity building project. Communities that would like to host a community connector will be identified in the Fall 2024.

Are the communities that will have connectors geographic?

Community connectors will be place-based and reflective of different types of communities (for example geographic, faith-based, ethno-cultural, affinity and more).

Do the communities that will host a community connector need to be identified as partners in the application?

No, a process to identify communities that would like to participate will be launched as part of the project implementation.

If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more equitable, please contact us. We commit to integrating the feedback when possible and providing rationale if we are currently unable to make the suggested changes.

Email: fundingproposals@calgary.ca

Asset-Based Community Development Training Toolkit

Developmental Evaluation Application Checklist

Building Connected Communities Eligible Expense Guide 

Developmental Evaluation non-fillable application form for reference 

On November 22, 2023, Council approved new investments to build strong community connections through Asset-Based Community Development (ABCD), as part of The City of Calgary’s service plans and budgets adjustment process.  The ABCD approach focuses on community strengths to better equip Calgarians to create local opportunities and to meet their shared objective in their communities. Residents gain access to additional resources to increase community-level skills, strengthen social connections, and in turn enhance their sense of belonging and civic participation.

An Asset-Based Community Development approach to building connected communities will be advanced through the Building Connected Communities initiative. The new investments will be allocated in two separate categories, each with its own criteria and application form:

Building Connected Communities - Project Implementation– Funding is available for an organization to provide capacity building to community-based organizations on Asset-Based Community Development and implement a Community Connector project.

Building Connected Communities - Developmental Evaluation – Funding is available to evaluate and report on the Building Connected Communities initiative.  Using a developmental evaluation approach, the successful applicant will collaborate with The City of Calgary, and the organization leading the Building Connected Communities Project Implementation. This will include the development of Calgary-specific outcomes, support for continuous improvement efforts, and recommendations for project sustainment.

Please note that each category has its own section on the Call for Funding Proposals webpage. If you're interested in learning more about the Building Connected Communities - Project Implementation, please read below.

If you're interested in learning more about the Building Connected Communities - Developmental Evaluation, please click here to be directed to the page.

Applications will be accepted through Microsoft Forms from Thursday, May 9, 2024 to Thursday, June 20, 2024 at 11:59 pm. 

Successful applicants will be later invited to submit their approved application on the Funding Information Management System (FIMS).

Late applications will not be accepted unless an extension is requested and approved. To request an extension, email fundingproposals@calgary.ca, and indicate the rationale for the request.

Up to $950,000 is available annually. The agreement term would begin in the fall of 2024, and end on December 31, 2026.

Building Connected Communities - Project Implementation

Asset-Based Community Development is a dynamic approach to community development that focuses on leveraging local assets, strengths, and resources to address community needs and promote strong communities.

Funding will be allocated to an organization to build capacity and provide training for community-based organizations on asset-based community development approaches including promotion of The City of Calgary’s Asset-Based Community Development Toolkit. An asset-based approach to community development focuses on leveraging the strengths and assets that currently exist in a community to help its residents meet their shared objectives.

The successful organization will also use funds to hire community connectors in 10-15 communities to support Calgarians’ involvement in, and contributions to, building connected communities.

The City will work alongside the organization to support by sharing learnings from its work in the community and by providing ongoing consultation to ensure the implementation aligns with the fund's intent.

Through collaborative efforts, this project seeks to leverage existing community assets to:

• enhance residents' capacities,
• foster social connections, and;
• promote civic engagement.

Other outcomes will be identified through participation in the Developmental Evaluation process mentioned above.

This funding aims to support communities within Calgary by promoting the use of an Asset-Based Community Development approach.

The implementation of the project will have two pillars:

Pillar 1: ABCD capacity building

• Develop and implement a plan to promote The City of Calgary’s Asset Based Community Development Toolkit.
• Develop and deliver a minimum of 20 community capacity-building activities, including in-person and virtual workshops on ABCD and other topics related to community building.

Pillar 2: Community connectors

• Hire community connectors in 10 – 15 communities in collaboration with community-based organizations.
• Develop a process to identify communities with a state of readiness to host a community connector. A state of readiness may include factors such as community capacity, identified connector(s), willingness to participate in the developmental evaluation and commitment to advance asset-based community development in Calgary.
• Provide training, supervision, and support for community connectors.
• Community connectors will be place-based and reflective of different types of communities (for example geographic, faith-based, ethno-cultural, affinity and more). There may be more than one community connector, contributing up to 25 hours per week, for each participating community.

Organizational Eligibility

• Non-profit organizations with an elected volunteer Board of Directors, operating within Calgary’s city limits. Organizations must be registered under one of the following:
  • The Alberta Societies Act;
  • The Alberta Companies Act;
  • The Canada Not-for-Profit Corporations Act; or
  • The Canada Business Corporations Act.
• Organizations must be in good standing with The City of Calgary. Organizations with a previous, or existing, funding agreement must have fulfilled all reporting and other contractual requirements or have no other conditions that would disqualify them from additional funding.
• Organizations must have experience in community building and capacity-building service delivery; have strong operational capacity, including sound governance, stable financial outlook, and the use of evidence-based practices.
• Organization should have knowledge of, and connections to, communities that have historically or continue to experience exclusion and discrimination.
• Demonstrated knowledge and/or experience with Asset-Based Community Development is an asset.

Project Eligibility

• Projects must be offered within Calgary city limits.
• The project is aligned with the objectives of the fund.
• Clear outline of intended outcomes and indicators.
• The requested amount is proportionate to the proposed activities; and
• Demonstration that activities can begin as soon as a funding agreement is signed. 

Expense Eligibility

 Funds can be allocated across several key areas:

• Up to 2 Full-Time Employees — Capacity Builders: Responsible for implementing the project. This would include their salaries, benefits, and any associated costs.
• 1 Full-Time Employee — Community Connector Coordinator: Responsible for coordinating community connectors. This includes salary, benefits, and related expenses.
• Workshop Costs: Budget allocated for conducting workshops. This includes venue rental, materials, facilitator fees, etc.
• Community Connector Project Costs: Direct expenses associated with community connectors engagement activities in community, events, project materials, access to technology, equipment, travel, etc.
• 15% Administrative Costs: A portion of the budget set aside for administrative expenses and overhead. This includes office rent, utilities, administrative staff salaries, etc.
• Community connectors: These are community members responsible for building connections within their community. This includes costs associated with their involvement, such as salaries and training.
  

This is a two-year funding (ending in Q4 2026) with the understanding that the collaborative may run beyond this period. No funding will be provided for ongoing maintenance, operation or staffing following the funding period.

Ineligible expenses

Funding cannot be used for:

• Operational and administrative costs beyond those related directly to the proposed project.
• Municipal property taxes and levies.
• Any payments to a member of a board or committee.
• Fundraising events or campaigns.
• Fines, penalties, or legal fees.
• Pre-agreement expenses: Expenses incurred before the beginning of the agreement term.
• Any costs required to sustain an organization that do not relate to direct service delivery under the project.
• Capital expenditures: Expenses related to the purchase, construction, renovation, or depreciation of significant capital assets such as:
  • Land or buildings
  • Construction or renovation of a building
  • Motor vehicles

For more eligibility information, see the Eligible expense guide document.

Step one – Before you apply:

Review the content of this webpage in its entirety, as well as the following documents:

• Asset Based Community Development Toolkit.
• Eligible expense guide.
• Application checklist.
• Optional: Attend one of the scheduled Building Connected Communities Information Sessions or watch the subsequent recording. You may register for an information session by filling out this form: Building Connected Communities Information Session

Step two – Application:

Submit your application by completing the Microsoft Forms below:

Microsoft Forms - Building Connected Communities Implementation Project

For reference, a non-fillable application form is available in the Resource section.

Please be advised that all applicants are to meet the eligibility requirements outlined in the application form. If, upon reviewing your answers, you find that you do not meet the eligibility requirements, we kindly ask that you contact us at fundingproposals@calgary.ca for further discussion. 

Step three – Supporting documents:

In addition to submitting your application through Microsoft Forms, the following documents should be emailed to fundingproposals@calgary.ca by the application deadline:

• Organization’s Certificate of Incorporation.
• Organizational bylaws
• List of Board of Directors
• Organization’s provincial or federal annual return proof of filing.

A detailed project budget, using the following template:

Building Connected Communities Implementation Project Budget Template.

Ensure that your budget aligns with the funding amount requested and provides a clear breakdown of how the funds will be utilized in alignment with budget lines listed in the Expense Eligibility section above.

If you have questions during this application period, contact us at fundingproposals@calgary.ca.

Step four – After you have applied:

All applicants will be notified of the outcome of their application by the end of August 2024.

Applicants may be asked to submit additional documents or answer questions to support the review and decision-making process.

Unsuccessful applicants may request feedback on why their application wasn’t successful and what could be done differently in the future. Requests for feedback should be sent to fundingproposals@calgary.ca. 

All applications submitted will undergo a fair and consistent review process. The City of Calgary will review all funding applications. Other subject matter experts may be consulted as needed. Applications will be assessed in the following areas:

• Applicant and proposed initiative meet eligibility requirements.
• Application is received by the deadline – late applications will not be processed unless an extension has been approved.
• Application is complete - partial applications will not be processed.
• Organization and proposed project align with the objectives of the fund and category.
• Use of evidence-informed best or promising practices in project delivery.
• The requested amount is proportionate to the proposed activities.
• Demonstration that activities can begin as soon as a funding agreement is signed.

The organization receiving the Building Connected Communities - Project Implementation funding will be required to access and submit their approved application through the Funding Information Management System (FIMS).  

FIMS is accessed through a myID business account. A myID business account is a single sign-on approach used by businesses and organizations to access City services online. Information on FIMS, and how to access the system, and FAQs, and be found on the FIMS Resource page.

Questions about accessing FIMS may be directed to fundingproposals@calgary.ca.

The organization is also expected to collaborate with the developmental evaluation process. This may include, but is not limited to, the provision of insights, observations, and reflections on the project's evolution. The organizations will be expected to engage proactively, offering feedback, recommendations, and collaborative solutions to address emerging challenges and capitalize on opportunities for improvement.

Successful applicants must comply with the following contractual requirements. These include, but are not limited to:

• Provide financial statements annually (see reporting section).
• Carry adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured.
• Deliver projects with professional oversight and report on project outcomes (see reporting section).
• Conduct business in accordance with provincial and federal statutes (e.g., Labour codes, Privacy legislation, Human rights legislation, Occupational Health and Safety Act).
• Publicly acknowledge City of Calgary funding.
• Adhere to organization governance, accountability, and service delivery requirements, including police clearance requirements for all staff and Community Connectors.
• Report on, and provide notice of, significant changes to project expenses or project outcomes.

Note: Insurance and audited financial statements are required. The costs associated with both should be included in the application budget, as they are eligible expenses.

The organization will be required to report using the following accountability methods.

Project reporting

• Progress reports as per schedule (to be determined).
• An annual report documenting the progress and impact of the first 12-months of the project.
• A project end report detailing the project outcomes and impact of the entire 24-month agreement term.

Ongoing participation in developmental evaluation process.

Financial reporting

The successful applicant will be required to submit the following:

• An annual unaudited project financial statement showing revenues and expenses of project funds signed by two officers of the organization with signing authority due Q4, 2025; and
• An annual audited organizational financial statement for all organization operations, due three months after its fiscal year-end.

Organizations are encouraged to include the costs associated with audited financial statements in the application’s budget section.

Annual return
Registered non-profit organizations must file an annual return to the provincial or federal government, depending on how they have been incorporated. This is not the return that is submitted to the Canada Revenue Agency. Returns verify your organization’s information and maintain its active status as an incorporated body. We use this information to verify organizational details and status.

Asset-Based Community Development
Is an approach to community development that looks for and starts from people’s gifts and strengths (assets). These assets equip people to create local opportunities and respond to needs and challenges in their neighbourhoods. ABCD goes beyond any individual’s gifts or particular group’s strengths to consider how these may come together to achieve shared objectives (Adapted from: Tamarack Institute (2019). Guide: Asset-based community development at a glance).

Certificate of Incorporation
An organization can be incorporated under federal, provincial, or territorial statutes. Certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority.

Community
A community is a group of people that interact and support each other, and are bonded by shared experiences or characteristics, a sense of belonging, and often by their physical proximity. Examples include, but are not limited to, communities of geography, race, culture, religion, ability, sexuality, and experience (Adapted from: Cobigo, V., Martin, L., & Mcheimech, R. (2016). Canadian Journal of Disability Studies, 5(4), 181-203.).

Community-based organization
Non-profit, non-governmental, or charitable organizations that represent community needs and work to help them. Community-based organizations may be associated with a particular area of concern or segment of the community.

Community Connector
A Community Connector is a community member who engages and connects with their neighbours to learn about their community, identify local interests and needs to support community-building ideas. An important role of Community Connectors is to identify local assets and skills and mobilize their networks to create opportunities for knowledge sharing.

Community Development
The practice of building connections and capacity with people so they can work together on common issues and opportunities.

Developmental Evaluation
Developmental evaluation is defined as an evaluative approach utilized primarily in dynamic and innovative contexts. This method emphasizes ongoing learning and adaptation to support the development and improvement of programs, projects, or interventions. Rather than providing summative findings, developmental evaluation aims to generate real-time feedback to inform decision-making and promote innovation. It involves close collaboration between evaluators and program partners to co-create knowledge and strategies for achieving desired outcomes in complex and evolving environments.

Evidence-informed
Practices that are person-centered, meaning the preferences and experiences of individual clients are considered alongside best and promising practices.

Indicator
A specific, observable, and measurable characteristic or change that shows the progress a program is making toward achieving a specified outcome.

Intersectionality
A framework for conceptualizing a person, group of people, or social problem as affected by several discriminations and disadvantages. An intersectional approach considers the historical, social, and political context and recognizes the unique experience of the individual based on the intersection of all relevant grounds. It considers people’s overlapping identities and experiences to understand the complexity of prejudices they face.

myID
An online service that provides citizens and business owners access to multiple City of Calgary services using a single account. A myID business account is required to access the Funding Information Management System (FIMS).

Outcome
The results of program operations or activities; the effects triggered by the program.

Output
The direct products of program activities; immediate measures of what the program did.

How much funding is available?

Up to $950,000 is available annually until the end of 2026. 

Why is there a range of 10-15 communities?

Funding is available for up to 15 communities depending on the communities’ state of readiness.

How many hours do community connectors work?

Available funding is based on 25 hours per week, per community, at a rate of $26 hourly.

Can there be more than 1 community connector in each neighbourhood?

Communities may decide to have more than one community connector per community. The 25 paid hours would be shared among the community connectors in that community. For example, 2 community connectors would be funded for 12.5 hours each per week.

How will communities be selected to host community connectors?

The funded organization will work alongside The City of Calgary to develop and implement a fair and transparent process to identify and select communities to host community connectors. Criteria may include factors such as community capacity, identified connector(s), willingness to participate in the developmental evaluation and commitment to advance asset-based community development in Calgary.

Can more than one organization partner and submit a joint application?

Yes, collaborative applications that enhance the project's ability to achieve the intended outcomes are encouraged.

Are communities that already have a City of Calgary community development program eligible for a community connector?

Communities with a state of readiness exclude communities where The City currently delivers a community development program. For more information on The City’s Community Social Work Program, visit www.calgary.ca/CSW

Can organizations submit more than one application?

Organizations may only submit one application per category. Applicants can apply for Project Implementation or Developmental Evaluation.

If funding is only available for one-time projects, does that mean the projects are not allowed to operate beyond 2026?

Building Connected Communities is a 24-month project.

When will organizations be notified if their application was successful or not?

All applicants will be notified of the outcome of their applications by the end of August 2024.

When will successful applicants receive their funding?

If successful, applicants will receive a funding agreement that must be signed and returned to The City of Calgary alongside proof of adequate ($2,000,000) commercial general liability insurance, with The City of Calgary as an additional insured. Once this is received, funds will be released to the organization.

Do organizations need to submit anything other than the application itself?

In addition to the application, organizations should email the following to fundingproposals@calgary.ca.

• copy of their Certificate of Incorporation,
• their organizational bylaws,
• their list of directors,
• Organization’s  provincial or federal annual return proof of filing.
• a detailed project budget plan

Why are you asking for an annual return?

This information is used to verify organizational details and status.

This is not your income tax or registered charity annual information return, but a document that is submitted annually to either the provincial or federal government, depending on which Act your organization is registered under:

• Alberta society annual return (form REG3185)
• Alberta not-for-profit company annual return (form REG11322)
• Canada Not-for-profit Annual Return (form 4022)

Only one of these documents needs to be submitted. If you are unsure what to submit, or you do not have an annual return, please contact us.

What neighbourhoods have community social workers?

You can see the map and list of Community Social Work.

In the application stage, does the Microsoft Forms automatically save my answers to the application questions? Can I return to complete it later?

The form does not automatically save your progress, so it’s important to complete it in one sitting to avoid losing any information. We recommend using the unfillable form available in the resources section of the call for funding webpage. This will allow you to review all the questions and record your answers ahead of time. Once you have gathered and finalized all your responses, you can then enter your answers into the Microsoft 365 form in one go. This way, you can ensure that your work is saved and submitted without any issues.

Can I apply if I am part of a community that would like to host a community connector?

This call for proposals is for a ‘backbone’ organization that will implement the community connector and capacity building project. Communities that would like to host a community connector will be identified in the Fall 2024.

Are the communities that will have connectors geographic?

Community connectors will be place-based and reflective of different types of communities (for example geographic, faith-based, ethno-cultural, affinity and more).

Do the communities that will host a community connector need to be identified as partners in the application?

No, a process to identify communities that would like to participate will be launched as part of the project implementation.

If you have identified barriers with this call for funding proposals or would like to suggest ideas on how to make this funding more equitable, please contact us. We commit to integrating the feedback when possible and providing rationale if we are currently unable to make the suggested changes.

Email: fundingproposals@calgary.ca

• Asset-Based Community Development Training Toolkit
• Building Connected Communities Implementation Project Application Checklist
• Building Connected Communities Eligible Expense Guide
• Implementation Project - Non fillable application form for reference

In November 2023, as part of the 2024 budget adjustments, Calgary City Council approved funding to support a Transit & Community Safety investment option. Up to $2 million of the approved funding is targeted support for The City of Calgary’s Civic Partners, as defined in the Investing in Partnerships Policy, to address safety incidents and related escalated safety issues in the areas and community spaces surrounding a Partner’s facility/facilities that impact the safety of visitors and Calgarians with a focus on the downtown.

To disburse this targeted one-time grant funding, The City is offered a 2024 Civic Partner Community Safety Grant Program. This guide outlines the key principles and approaches for the program. 

1. Review the guide in full and determine if your organization is eligible to apply.
2. Complete the online grant application and submit any required documents by midnight on Monday, January 29, 2024.
3. Provide any additional documents that may be requested during the review process. This will include the Budget Expenditures document which can be submitted in Question #23 of the online grant application form. A budget template has been provided, however, you may also submit your own budget expenditures document, if you choose.
   
4. To ensure a timely and fair process, no late applications will be accepted.
   
5. Information submitted in grant applications may be made public.
6. If you have any questions, please contact your City partnership liaison (Civic Partnership Consultant or other partnership liaison) or email partnerships@calgary.ca with “Community Safety Grant Application” in the subject line.
   

The application period has closed.

Funding was available for current City of Calgary Civic Partners as defined in the Investing in Partnerships Policy that are in good standing with The City. If you are unsure if your organization is eligible, please reach out to your City liaison, or email partnerships@calgary.ca.  

In alignment with Council’s approval of Investment Option 17 in the 2024 budget adjustments, this one-time funding focuses on supporting Civic Partners to positively affecting safety in the areas and community spaces surrounding their facility/facilities to help enhance overall safety throughout Calgary for all Calgarians. It is one time funding.

City Administration will review all funding applications using fair and consistent review process based on the following criteria that align with the approval by Council:

• Clear demonstration that there is a need to address safety of visitors and Calgarians in and around the Partner’s facility/facilities and/or the surrounding community spaces
• Quantity and magnitude of safety incidents in and around the Partner’s facility/facilities
• Demonstration that the funding will contribute to one or more of the following results:
  • Improved safety in the areas immediately surrounding a Partner’s facility/facilities,
  • Improved safety in the community spaces immediately surrounding a Partner’s facility/facilities,
  • Increase safety of visitors to a Partner’s facility, or
  • Enhanced overall safety for Calgarians
• Proximity to transit, in particular in the downtown area
• Demonstration that the organization has challenges using existing cash flow, reserves or funding from any related foundations to meet the proposed initiative or work
• A clear plan and budget that demonstrates that funding will be fully spent in the 2024 calendar year
• A plan to sustain the initiative or work if required, recognizing that this is one time funding for 2024

Grant recipients will be required to provide an interim report in Q2 2024 and final report 30 days after year end about the use of the funds, and may be requested to provide proof of how the funds were spent. They will also be required to submit audited financial statements for 2024 within 90 days of the organization’s fiscal year end, or other timeline outlined in the partner’s existing agreements with The City.

In an effort to maintain transparency and accountability, The City will make the names of all recipients and funding allocation amounts available publicly.

City and Civic Partners team up to address safety challenges downtown and near transit