Book and plan your event
How can we help
We provide planning assistance such as obtaining permits and funding for your event if you are a private, non-profit, partner organization or group.
Before you apply
1. The first step is to review our Festival and Event Manual.
It is filled with useful information about City of Calgary permitting processes and everything you need to know about planning an event with us.
This manual has been created as a guide to assist you in the application process and to identify areas that may impact the planning and success of your event.
2. Review our Festival and Event Policy before planning your event.
Event Planning resources
City of Calgary resources
- Building Permit for Special Events
- Community Notification Guide
- Cooking Booths
- Event funding and subsidies
- Event Marketing Guide
- Food and Vendor requirements
- Invitations to Mayor
- Noise Permit
- Responsibilities of event organizers and vendors in regards to Calgary Fire
- Signage Bylaw
- Straw or Hay Bales Policy
- Street Use Permit
External resources
Event site maps
Here are several event site maps for our most popular event locations.
Subscribe to our newsletter
We will keep you up to date on our services, City policy, process and permit changes, event subsidies, important deadlines, and professional development sessions.
Previous newsletters
Contact us
Email: eventservices@calgary.ca
Mailing address:
Event Services #63
P.O. Box 2100 Station M
Calgary, AB, T2P 2M5
Mon - Fri, 8:30 a.m. - 4 p.m.
Book your festival or event
Book a greenspace
What happens next
Event Services will contact you to discuss your proposed event and the next steps.
In some cases, a liaison from Event Services will be assigned to work with you and your event and will be your contact or link to all City departments.
The application process involves a review of your Event Opportunity Form by our Event Services team as well as other City departments and our event-planning partners.
The City may refuse to accept an application for an event where the organization or any applicant, principal, director, or officer of that organization has an unpaid debt to The City relating to a previous Event.
Renewing your festival or event
Annual festivals and events are given priority when booking City land and receiving event support.
If you host an annual event, please submit your Event Opportunity Form before November 15 to indicate your intent for the following year.
Only the same dates, times, and locations for your event will be considered for renewal. If we have not received your Event Opportunity Form by November 15, your desired venue and date may no longer be available once intake for new events begins.
Other resources
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This guide is designed to help you with the application and approval process and to identify areas that may impact the planning and execution success of your event.
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Learn about liquor licenses and food vendor requirements.
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Learn about microgrants and subsidies that may be available for your event.
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Information and resources to manage waste at your event.